![]() ![]() ![]() The proper setting in the Print settings. Word shows, in the Print settings, that the output will be scaled for the destination paper size. Hover the mouse pointer over the very bottom option, "Scale to Paper Size." Word displays some different sizes of paper.Note the very bottom drop-down setting, which is (by default) set to "1 Page Per Sheet." Click this drop-down to reveal the options it contains.With your A4 Word document open, follow these steps: This brings us to a different approach which is helpful if your desire is to simply print on a different size paper than used in your layout. Thus, adjusting margins may only be a solution if your document consists of straight text, without these extra elements. These affect the flow of your text but adjusting the margins doesn't affect the width of these non-text elements. Why? Because your document may include non-text items, such as graphics and tables. The second thing to remember is that it is possible that your pagination may still not be the same after adjusting the margins. So, if your margins are more important than your text block size, then you may not want to use this approach. Why? Because the margins will be different. First, if you print out the A4 document and the letter-size document, the pagination should be the same, but the look of the document, on the paper, will be different. There are a couple of things to note about this approach. Since letter-size paper is shorter than A4 paper, you need to decrease the margins on the top and bottom to make the text block the same relative height. Since letter-size paper is wider than A4 paper, you have to increase the margins on the left and right to make the text block the same relative width. Why this fiddling? Because the idea is to make sure that the text block (the area in which text is flowed) remains the same size, independent of the paper on which that text block is being printed. The same process is used for adjusting the top and bottom margins, except you are decreasing those. The idea is that the total increase for left and right margins would be 0.23 inches. So, you could increase the left margin by 0.1 inches and the right by 0.13 inches, though the exact split (left and right) doesn't really matter. In other words, you would need to increase your left/right margins by 0.23 inches in total. Top/bottom margins: 11.69 - 11 = 0.69 inches (decrease margins by this much).Left/right margins: 8.5 - 8.27 = 0.23 inches (increase margins by this much).Given the page dimension differences noted above, you would need to make the following adjustments based on a portrait orientation: This, as Alan has discovered, messes up pagination.Īll other things being equal, the easiest way to change from a layout based on A4 paper to one based on letter-size, without messing up the pagination, is to fiddle with your margins. Thus, if you have a document that is laid out for A4 paper and you later change that document for letter-size paper, the document "reflows" according to the paper change. Everything in the layout of the document starts with the paper size. Word allows you, when setting up a document, to specify the size of the paper to be used in the document you are creating. When you do the conversion, you can see that A4 paper is slightly narrower and slighter longer than letter-size paper. In order to compare the two, it is helpful to convert them to the same units of measure: It is 210 millimeters by 297 millimeters. ![]() The A4 paper size is measured in metric units. ![]() What is commonly known as "letter size" is a piece of paper measured in English (or Imperial) units. Let's start with a bit of an explanation. He wonders how he can change this to letter size without messing up the pagination. Alan is a translator who receives most of his work in size A4 pages. ![]()
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